docs&rules

Prevent electronic messages from becoming a threat to your company and career.

Download produkt flyer docs&rules (PDF, ~600KB)

The “docs&rules” governance, risk & compliance (GRC) software solution is a tool for analyzing and evaluating contents of incoming and outbound e-mails and documents based on extensive rule sets.

Users are alerted to critical, compliance-relevant risks in their documents and are provided with concrete instructions or suggestions on how to proceed.
Users are provided with advice on filing documents that need to be stored according to legal provisions.
Dissemination of insider information and other confidential data is prevented.
All e-mail-based processes are fully documented.

Functionality	Benefits
Analysis of incoming and outgoing e-mails, incl. attachments and digital documents.	Protection of misconduct in e-mail communication.
External and internal business policies can be integrated in a flexible manner.	Your specific compliance topics are implemented with templates or individually.
Automatisms (e.g. archiving) for e-mail communication.	Efficient and compliant e-mail handling and filing.
Context-sensitive categorization for an electronic archiving.	Considerable reduction of costs and monetary fine at audits, quick and easy access to topic related communication.
Reporting function for compliance conduct.	More security for performance measurements of compliance events.
docs&rules is implemented as a typical compliance organization (policies and roles).	Easy application of docs&rules for the entire compliance organization.
docs&rules is a pro active risk prevention tool and forensic instrument.	Your integrated assisted e-mail management contains all elemts: "prevention - detection - resposnse".

The docs&rules GRC software solution mainly addresses companies with high governance and compliance requirements, both legal and internal. The solution facilitates controlled process management and storage of e-mails and other electronic documents and helps companies ensure that all documents meet the relevant compliance regulations (SEC, SOX, GdPDU, MiFID, etc.).

The docs&rules software analyzes the contents of e-mails and any other electronic documents and checks whether they violate legal provisions or internal company policies with a focus on critical issues such as corruption, violation of anti-trust legislation, product liability or data protection. After checking an e-mail, the sender or recipient is informed in the case of possible problems to make sure that the matter is resolved together with the compliance department of the company before any damage occurs. The number of legal provisions concerning e-mail management is growing steadily, and companies need to observe them in an efficient and responsible manner.

docs&rules - A Must for every Compliance Office:

"Your company is in the e-mail communication measurable compliance."
"You have a measurement tool for compliance topics.“
"docs&rules can be integrated perfectly in your compliance organization.“
"compliance events may be build in the peripheral way (from external consulters).“
"Your sectorial and individual policies can be mapped.“
"In the phase of suspicious cases costs are avoid.“

docs&rules integrates context-sensitive rules and web-based training session ensuring that daily e-mail communications are carried out in compliance with existing provisions, facilitating fast communication and the reliable use of new or updated guidelines, offering easy and rapid access to powerful compliance management, automatically training users and sharpening their awareness of sensitive issues.